Office of the Chief Secretary
Contact Information

Naresh Persad Building
Bacolet Street
Scarborough
Tobago
Telephone: 639-3421 (PBX available)

The Honourable Ancil Dennis

Chief Secretary
Secretary of Tourism, Culture and Transportation
Secretary of Food Production, Forestry and Fisheries

Divisional Overview

The Office of the Chief Secretary (OCS) is an overarching networking mechanism responsible for effectively guiding, facilitating and coordinating the activities of the various Divisions of the Tobago House of Assembly (THA). In particular, OCS’s principal responsibility is to ensure that all services offered by the THA are in conformity with established principles, policies and procedures.

Vision

The Premier Division committed to excellent service delivery while empowering our people.

Mission

To provide exceptional and equitable services to all customers through the use of technology and a well trained professional workforce leading to the development of Tobago.

Departments / Units
Community Partnership Unit
Jubilee Park, Sangsters Hill, Scarborough, Tobago
Phone: 639-3421 Ext. 6042, 6043

The Community Partnership Unit acts as a medium through which perceived irritants or areas of potential concerns can be brought to the attention of the administration of the Tobago House of Assembly.  This is achieved by performance of first level needs assessments of the various communities and determination of the relevant proactive measures to be undertaken, so as to ensure an enhanced delivery process and improvement in the satisfaction level of the Community.

Department of Information
Smithfield Plaza, Smithfield, Scarborough, Tobago
Phone: 639-3421 Ext. 5047

The mandate of the Department of Information (DOI) is to build and promote understanding, trust and confidence in the THA through the OCS. To achieve this, the Department must engage different audiences: THA employees, the public, the media (traditional and social media platforms) and other stakeholders such as government officials, the business sector and public policy groups to create connections with the THA. The DOI is an influence builder that helps to shape and direct communications activities to achieve the communications goals of the OCS and the THA. The Department has responsibility for internal and external communications for the OCS and by extension the THA.

Internal Audit Department
Spring Garden Office Facility, Spring Garden Trace, Tobago
Phone: 639-3421 Ext. 6021, 6023

The mandate of the Internal Audit Department is to provide an independent and objective review whereby assurance is given to the Chief Administrator that the Tobago House of Assembly’s financial and operational controls are operating in an efficient, effective and ethical manner.  The activities undertaken by the Internal Audit Department include those that are relevant to all Divisions of the Assembly, and in other cases specific to some.

Land Management Department
Spring Garden Office Facility, Spring Garden Trace, Tobago
Phone: 639-3421 Ext. 6001

The Land Management Department is responsible for the collection, compilation and conversion of spatial data into meaningful information for all lands within the purview of the THA.

Legal Department
Phillips Building cor Main & Robinson Street, Scarborough, Tobago
Phone: 639-3421 Ext. 5131, 5133

The primary aim and objective of the Legal Department is to reduce the liability and risk exposure of the Tobago House of Assembly (THA).  The Department is responsible for defending the THA in litigation matters and at times initiating court matters.  The Department also provides legal advice and opinions on factual situations, contracts, deeds, leases, Memoranda of Understanding as well as legislation.

Management Services Unit
#3 Calder Hall Road South, Calder Hall, Scarborough, Tobago
Phone: 639-3421 Ext. 1002

The mandate of the Management Services Unit is to provision management consultancy services to all Divisions of the Tobago House of Assembly (THA) with the ultimate goal being to optimize management and operational efficiencies within the Assembly.

Planning Department
Naresh Persad Building, Bacolet Street, Scarborough, Tobago
Phone: 660-7925, 660-7063

The Planning Department deals with related functions associated with the effective operation of the various Divisions of the Assembly.  This is facilitated through the promotion of good project planning, project management and the compilation of status reports on projects. 

The functions include policy research on socio-economic issues relevant to the development of the island and particularly those set out in the Fifth Schedule of Act 40 of 1996.  In addition, the final approval for all applications for permission to subdivide or develop land in Tobago is made at the Planning Department.  The Department also shares the role of assessing the Comprehensive Economic Development Plan 2.0 (CEDP) with the CEDP Secretariat.

Procurement Control Office
Spring Garden Office Facility, Spring Garden Trace, Tobago
Phone: 639-3421 Ext. 1021

The mandate of the Procurement Control Office is to revise, implement, administer and oversee the procurement procedure within the various Divisions of the Tobago House of Assembly to ensure compliance with the Public Procurement and Disposal of Public Property Act 2015 (as amended) (the “Act”).

Protocol and Public Relations Unit
Naresh Persad Building, Bacolet Street, Scarborough, Tobago
Phone: 639-3421 Ext. 5013

The Protocol and Public Relations Unit supports the efficient and effective functioning of the Office of the Chief Secretary and the wider Tobago House of Assembly by providing guidance in accordance with established protocol.

Tobago Emergency Management Agency (TEMA)
Fairfield Complex, Bacolet Street, Scarborough, Tobago
Phone: 660-7489

The mandate of TEMA is to coordinate a network of agencies and individuals within the island of Tobago, to direct their efforts to the maximum preservation of life, and the protection of property in times of disaster.

Administrative Support Services

Administrative Support Services is an amalgamation of Units that provide support to the core Departments of the Division.

  • Accounts
    UTC Building, Cor Main & Castries Street, Scarborough, Tobago
    Phone: 639-3152
  • Information Systems
    Spring Garden Office Facility, Spring Garden Trace, Tobago
    Phone: 639-3421 Ext. 5074
  • Executive Council Secretariat
    UTC Building, Cor Main & Castries Street, Scarborough, Tobago
    Phone: 639-1088
  • Human Resource Management
    Naresh Persad Building, Bacolet Street, Scarborough, Tobago
    Phone: 639-2573
  • Training and Development
    Naresh Persad Building, Bacolet Street, Scarborough, Tobago
    Phone: 639-3421 Ext. 5050
  • Office and Property Management
    Smithfield Plaza, Smithfield, Scarborough, Tobago
    Phone: 639-1296